Broadcaster, Internet and Filming Access Policy


THE GLASTONBURY FESTIVAL BROADCASTER, FILMING AND INTERNET POLICY 2014

The Glastonbury Festival welcomes media interest in our unique event and we do try to accommodate media coverage wherever possible. However, the Festival does have a media access policy and we would be grateful if you could consider the below before suggesting any proposals to the Festival.

As with previous years, filming access will be limited and we also restrict the number of film crews on site to protect the privacy and enjoyment of festival goers.

The Glastonbury Festival host broadcaster are BBC television, radio and online. The BBC are the Festival’s multi-media broadcast partner in the United Kingdom. BBC Worldwide are our international television distribution partners.

We also hope that you understand that the Festival also have a proactive ethical policy which means that we will always be concerned what companies or organisations seek to link themselves to the festival, even if indirectly. Our logo and the words ‘Glastonbury’ and ‘Glastonbury Festival’ are registered UK and European Trade Marks and in most circumstances may not be used without our express written permission.

For NEWS accreditation the first contact should be with the Press Officer (John Shearlaw). All other requests for FILMING or other audio and audio visual media activities should go to Glastonbury Television (Ben Challis). You may not film or record on site without the Festival’s official permission.
Contact details are at the foot of this page.

We will agree to specific requests for filming where both the nature of the filming and the end use of any recordings are agreed. Each request will be looked at on a case by case basis, but for general guidance the following applies:

Official Partners

Our host broadcasters are BBC Television and BBC Radio (6 Music and Radios 1 and 2). We grant certain exclusive rights to the BBC, and BBC Television and BBC Radio have the exclusive right to film and record performances at the Festival, and film on the Pyramid Stage, the Other Stage, The West Holts (Jazz World) Stage, The Park and in the John Peel Stage. The BBC also record and film the BBC Introducing Stage. In addition BBC TV provides general broadcast reportage for the Festival. Radio coverage over the Festival weekend and after the Festival is on 6Music, Radio 1, Radio 2, 1Xtra, and Radio 5. TV coverage is live on BBC2, BBC3 and BBCHD with concert specials on BBC4. There is also coverage on interactive TV (using the 'red button') and in the new media sphere. On the web over 80 sets from individual artists will be streamed live on bbc.co.uk/glastonbury, reflecting the exciting diversity of the Glastonbury Festival.

The Festival retains all webcast/internet rights to the Festival. Any live web content from the Festival must be specifically agreed in advance with the Festival. The Festival’s own website is at www.glastonburyfestivals.co.uk. The BBC Glastonbury website is a www.bbc.co.uk/glastonbury.

Our official media sponsors are The Guardian and our mobile partner is Orange. We also work with Southampton Solent University who provide HD news coverage and film of some artists on the Sonic stage in Silver Hayes and The Leftfield as well as making a series of short films from the Festival. The Festival's Worthy FM broadcasts live on-site to the 177,500 guests at the Festival.

Glastonbury Television manages the international television rights to the Festival: A number of ‘highlights’ programmes are sold internationally by BBC Worldwide and BBC Radio International manages our international radio distribution. Some of The Festival’s archive programmes (from 1994 to 2009) are licensed by DCD (see www.dcdrights.com).

You cannot undertake any form of filming or photography on-site for commercial purposes without our express permission.

News Access

The Festival facilitates news access through the Press Office. We will only accredit bona fide news companies who wish to provide news coverage of the festival for television, radio or new media. If you have a specific non-news project such as a documentary programme or a magazine programme you should contact Glastonbury Television.

Any filming on-site must be for news use only and not for archive or any other use: If we can provide access to performance material then news access rules will apply for any material used by broadcasters: (a) Up to 30 seconds of any one artist may be used (b) No more than 2 minutes can be used in total (c) This news use right is granted for no more than 7 days for both news and magazine programmes from the last day of the festival. This may be archived on the internet for up to 30 days.

No one may transmit, broadcast or communicate any live audio or audio visual images from the Glastonbury Festival site without the Festival's prior written approval. This includes the worldwide web. No one may transmit or facilitate the casting of text messages and/or other material to mobile phones either to mobile users on-site or to mobile users off-site without the prior written permission of The Festival.

Other Broadcasters and Filming

As a general principle, the fewer film crews the better! We are sensitive to all of the people who come to the Festival who are there to enjoy themselves. We will also not allow any projects to go ahead which might derogate from the rights we have granted to our Official Partners or which may effect our international broadcast partners or which might impact on our ethical policies. We will consider projects provided they can meet the following criteria:

1. Programmes which are produced and broadcast post-festival on specific topics. This means you cannot stream or broadcast anything live from the Festival site and there is a holdback against any use of performance material filmed at Festival site for 7 days EXCEPT that bona fide news use of clips not exceeding two minutes can be agreed.

2. No live performances may be recorded without the Festival’s express prior permission. Even if granted you will usually need the artist’s and where relevant their record label’s permissions as well.

3. Crews must be kept to a minimum and be sensitive to the Festival public and their privacy. You must have full public and employers liability insurance and you must provide us with a copy of your certificate of insurance in advance of filming (email to television@glastonburyfestivals.co.uk).

4. Any rights granted would normally only be for the specific programme and the transmissions/broadcasts proposed to the Festival. No archive use will be allowed. We normally require a digi-beta copy or HDCam copy of any programme for our own archive (or copy DVD). A facility fee is normally payable for filming on-site.

5. You cannot include any footage in any sponsored programme or in any form of advertising. Please be aware that the words Glastonbury and Glastonbury Festival and the festival logo are registered Trade Marks within the UK, the European Community and elsewhere. You may not use these without further permission. We will take appropriate action, including legal action, to protect our name, image, reputation and goodwill, and our copyrights.

6. If you are a performer, any filming whether for a documentary or other programme, or within a promotional video, needs specific approval and any commercial use such as DVDs or CDs or downloads needs to be approved and a commercial agreement reached with the Festival for such commercial use.

Filming is restricted or prohibited in certain areas: family camping areas; children’s areas; welfare and medical areas; security and police compounds; the Acoustic Tent; all shared artiste compounds and artiste catering.

You should only film in camping areas with the permission of those you are filming and when it does not inconvenience others, or interfere with their privacy or enjoyment.

Clip footage and International Sales

Glastonbury Television manages the Festival’s archive. Priority access is granted to a performer’s record label or band management. Discounted rates are provided (including gratis use for artist’s own EPK and promotional use). All other broadcasters and content providers (including internet)
are expected to negotiate a standard commercial licence with the Festival through Glastonbury Television. A rate card can be provided if necessary. We would normally expect an onscreen credit when material is licensed and used (‘from the Glastonbury Festival’).

The BBC and Glastonbury Television will produce a 1 hour and 5 hour ‘Highlights’ programme after the Festival for broadcasters around the World. The licensing of these programmes will be managed by BBC Worldwide. Contact Salim.Mukaddam@bbc.com

Contacts

Glastonbury TV

Ben Challis
T. 0207 713 6579
E. television@glastonburyfestivals.co.uk

Press Office
John Shearlaw
E. press@glastonburyfestivals.co.uk

BBC Worldwide
Salim.Mukaddam@bbc.com

DCD Rights
cassandra.williams@dcdrights.com

INFORMATION: www.glastonburyfestivals.co.uk and information on the Glastonbury filmed archive (from 1994 onwards) can be found at www.the-television-company.co.uk

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